Please continue reading to obtain relevant resources about the new Google Workspace Education shared storage management tool and check the date when your domain implemented the new shared storage policy.

Dear administrator:

Hello! We hereby notify you that, as we announced last year,Google Workspace Education Shared Storage Policy is about to be updated. To better cope with this change, you need to be prepared for the following:

• Confirm the available storage space of your institution.
• Confirm the date when your domain will implement the new shared storage policy.
• Refer to relevant resources to learn about new storage space management tools.

Total organizational capacity of the unit

newGoogle Workspace Education Edition Shared Storage ModelNot only does it provide 100TB of basic shared storage space for all your users, but it also offers additional storage space for the following customers:

• For institutions with more than 20000 active users, for each additional user, the institution will automatically receive an additional 5GB of basic storage space.
  *The number of active users refers to the maximum number of unique logged in users in the past 180 days, which can be calculated within 30 daysView in the management console. The system will automatically update this value twice a year and adjust your total storage space accordingly.

• For Google Workspace Education customers using the following versions:
  • Google Workspace Education Plus EditionFor every license of this version, an additional 20 GB of shared storage space can be added. For customers who continue to use the G Suite Education Enterprise Edition (old version) license, an additional 100 GB of shared storage space can be added for each paid employee license.
  • Teaching and Learning Upgraded VersionFor every license of this version, an additional 100 GB of shared storage space can be added.

Important NoticeAccording to the above policy, the available storage space of the unit isone hundredTB。 The new shared storage space policy applicable to organizations will be implementedJul-22take effect.

In order to enable administrators to have a clearer understanding, control, and insight into your organization’s storage space usage, we have released a new storage space management tool. We suggest that you regularly use these new tools to check how much storage space your organization is using and how much available storage space is left. With these new storage space management tools, you can perform the following actions:

• View a summary of storage space usage for the entire organization.
• View the storage space used by a specific product (such as cloud storage or Gmail).
• View the top users in terms of storage space usage in your organization.
• View the top ranked shared cloud drives in terms of storage space usage within your organization.
• Get the storage space limit warning for the domain.
• Get detailed reports on storage space usage.
• Set storage space limits for individual users by organizational department (OU) or group.
• Delete the shared cloud drive through the management console.

be carefulAt the beginning of the release of storage space management tools, only super users had permission to use these tools. For more information, please refer toPre created administrator rolesOne article. In the coming months, we will expand the scope of use and grant relevant permissions to delegated administrators, user management administrators, and reseller administrators.

What do I need to do?

Use storage space management tools to perform the following operations:

• Analyze the storage space usage of your institution.
• Set and manage storage space limits for individual users.
• Check the storage space usage of shared cloud storage and adjust the shared cloud storage policy.
• If you are approaching or exceeding the storage space limit, please learn how toRelease or obtain more storage space.
• Please help your users prepare to adapt to the personal storage space limit you may have set.

We are always ready to assist you

• Help CenterTo learn how to use storage space management tools and common questions about storage space, please refer toGoogle Workspace Education Storage Policy ChangeOne article
• Google Workspace Education Storage Space GuideA comprehensive guide on best practices for storage space management.
• Online lecture on storage space trainingWelcome to our recent presentation focused eventCloud hard drive storage space management tool training.

If you have any questions, pleaseContact the Google Workspace support team. When you submit a support request, please inform the support personnel of the issue numbertwo hundred and thirty-one million one hundred and forty-nine thousand four hundred and seventy-seven.

Thank you for choosing Google Workspace Education Edition!

Respected by the Google Workspace Education team

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